Last updated 9 September 2026

Who we are

Soto FC S.L., Avenida Ciro Gil, S/N Edf. Sotovilla Guadiaro II, 11311 San Roque, Cádiz, Spain. For anything about your data, write to info@sotofc.com.

What we collect

Only what the booking form asks for, and nothing else:

• About the child — first and last name, date of birth, age group, chosen sessions, kit size, and whether shin pads were ordered.
• About the parent or guardian — first and last name, email address and phone number.
• About the booking — the reference, first training day, amounts and whether a sibling rate applied.

We do not collect card details. Those are entered on Stripe's own payment page and never reach our website or our systems.

Why we need it

To run the sessions you have booked: to know who is coming, put them in the right age group, order the right kit size, and reach you if training is cancelled or your child is unwell. The legal basis is performance of our contract with you. We also keep booking and payment records because Spanish tax and accounting law requires it.

Children's data

The information about your child is provided by you as their parent or guardian, and that is the basis on which we hold it. We collect the minimum needed to coach a child safely, we do not use it for marketing, and we never sell or share it with anyone outside the list below.

Photographs

We photograph and film training and matches, and publish some of it on our website and social media. If you would rather your child did not appear, tell us at info@sotofc.com or mention it to a coach, and we will leave them out. The booking terms explain this in full.

Who else sees it

Three service providers process data on our behalf:

• Stripe handles the payment and holds the booking summary attached to it. Stripe Payments Europe is based in Ireland.
• Brevo sends the confirmation emails. It is a French company and stores data on servers in the EU.
• Netlify hosts the website and stores the booking record. Netlify is based in the United States, so this booking data is transferred outside the EU under the safeguards in their data processing terms.

Nobody else receives it. We do not sell data, and there is no advertising or tracking on this site.

How long we keep it

Booking and payment records are kept for the period Spanish accounting and tax law requires. Contact details and details about your child are deleted once they are no longer needed to run sessions and that retention period has passed. If your child leaves the club and you would like their details removed sooner, ask us.

Your rights

You can ask us for a copy of what we hold, correct anything wrong, ask us to delete it, or object to how we use it. Email info@sotofc.com and we will respond within one month. If you are not satisfied, you can complain to the Spanish data protection authority, the Agencia Española de Protección de Datos, at aepd.es.

Cookies

This site sets no cookies of its own and uses no analytics or advertising trackers. Stripe may set cookies on its own payment page, which is governed by Stripe's privacy policy rather than this one.

Last updated 9 September 2026

What you are booking

A place for your child at the sessions you selected, for the term shown at checkout. The price covers those sessions, the compulsory training kit, shin guards if you added them, and the joining fee for new members.

Payment

Payment is taken in full at the time of booking, by card through Stripe. The place is confirmed once the payment succeeds and you have received the confirmation email. All prices include IVA at 21%.

Cancelling a booking

A term booking is a commitment for the whole term, and we plan coaching numbers around it. We can cancel a booking part-way through the term in two situations:

• You are moving away from the area.
• Your child has a health problem that prevents them training, supported by a doctor's note.

In either case we refund the sessions your child has not yet attended.

The joining fee and the training kit are not refundable. The kit is made up and issued to your child, and the joining fee covers registering them with the club, so neither can be returned once the booking is made.

Write to info@sotofc.com with your booking reference and we will sort it out.

Training in bad weather

Sessions go ahead in all conditions. Rain, wind and heat are part of playing football on this coast, and coaching continues as normal. Please send your child dressed for the weather — a rain layer in winter, and plenty of water and a cap in the warmer months.

The one exception is when the facilities are closed. That decision rests with La Reserva Club or the local authorities, not with us, and it is usually made on safety grounds — an official weather warning, a storm, or a pitch taken out of use.

Where a session is lost for that reason, we will either run it again or offer your child a place in another group of the right age and level that week, at no extra cost. We will let you know by email or message as early as we can.

Behaviour and safety

Children are expected to treat coaches, teammates and opponents with respect. We reserve the right to withdraw a place where behaviour puts others at risk. Please tell us about any medical condition, allergy or medication we should know about before the first session.

Insurance

Soto FC holds insurance covering the club’s coaching activity at La Reserva Club. That cover protects the club in respect of its own liability. It is not personal accident or medical insurance for individual players, and it should not be relied on as such.

Football is a contact sport played at speed. However well a session is run, knocks, sprains and occasional more serious injuries are part of the game. We therefore strongly recommend that every player is separately covered by private medical or personal accident insurance that includes organised sport — whether through a family health policy, a federated club licence or a standalone sports policy. Please check with your insurer that football training and matches are included, as some policies exclude them.

Taking a place at the club does not transfer responsibility for a player’s medical cover to Soto FC, and we are not able to meet treatment costs on a family’s behalf.

Photographs and video

We take photographs and video at training and at matches, and we use them on our website and social media to show what the club does.

If you would rather your child did not appear, simply tell us — email info@sotofc.com or mention it to a coach at any time, and we will keep them out of anything we publish. You can change your mind in either direction whenever you like, and it makes no difference to your child's place at the club.

We never publish a child's full name alongside their photograph, and we do not tag children in posts.

Changes to these terms

The terms that apply to your booking are the ones published on the day you booked. Contact info@sotofc.com with any question about them.